Technical Writing – How to Write Project Justification Documents

As section of setting up the over-all task scope a specialized author will very first need to have to lay out the justification documentation. This doc which can also be regarded as a “company case” lays out the essential explanations for employing the challenge. Here is a straightforward guideline on producing a job justification.

State the Trouble

Businesses never have out assignments for enjoyment they conduct them in buy to fix a precise situation or problems. You require to explain the challenge obviously and correctly at the begin of your doc so that you can then existing the remedy to that difficulty.

For case in point if you intend to implement a new HRMS (Human Source Administration Process) your dilemma may well be “The HR staff at this time spends approximately 80% of its time on non-effective administrative duties, decreasing the usefulness of the function significantly.”

State the Solution

This should be a simple statement to determine your challenge. This allows your reader to realize what it is you might be proposing.

“We intend to apply an automated HRMS procedure to reduce manual administration by half.”

Source Supporting Details

The issue and remedy aren’t going to justify your undertaking to the stakeholders and conclusion makers, so you will need to provide the proper amount of information and facts to help them to help your advice.

Examples of the type of facts you should use:

• Sector Desire – Not constantly the strongest argument, but if you can show that all your competition are applying similar methods, it undoubtedly suggests that it may well be worth looking at in your organisation.
• Company Need to have – In this example the company want is apparent, the HR workforce are paying out the greater part of their perform time on non-expert tasks and that expenses revenue.
• Consumer Demands – what is it that your consumers are screaming out for? Really don’t forget to involve interior customers as properly as external types.
• Technological Progression – what is actually going on in the environment around you, is there are powerful situation to be informed in terms of the way IT and techniques are building?
• Lawful – Will not fail to remember the all significant obligation to the law, if you can exhibit that your challenge delivers compliance or would make it a lot easier to comply with all those prerequisites you have a much better scenario.

Producing a company case or task justification is an important aspect of the larger undertaking scoping approach. Ideally you should really generate this early in the lifecycle of your challenge to enable you get hold of funding and assistance. You will also then be equipped to obviously determine the objectives of your task so that staff users have a clear concept to consider away.